Guidelines for Alcoholic Beverages for External Groups

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   The following guidelines have been developed to encourage external groups to make responsible decisions about the use of alcoholic beverages and to promote safe, legal and healthy patterns of social interaction.

   Guests hosting events where alcohol is to be served are expected to be acquainted with and to abide by both state and university guidelines related to the hosting of events where alcoholic beverages are served.  The University alcoholic beverage procedures are designed to be consistent with the law of the Commonwealth of PA, which prohibits the consumption and serving of alcoholic beverages by and to persons under 21 years of age.

 

    Each request will be addressed on an individual basis, and any approved events shall be subject to the following regulations.

 

  1.  The individual or organization requesting to serve alcohol at a site on the Lehigh campus must complete a Lehigh University Request form.    The completed form must be returned to the department responsible for reserving the space at least (5) working days in advance of the event.  Permission to serve alcohol may or may not be granted.  The form is available at the Reservations Desk at the University Center - First Floor or by following this link:
  1. Event hosts are responsible for purchasing and providing the alcoholic beverages to be served at the event.  These may be delivered to the event site up to 24 hrs. prior to the event and must be removed within 24 hrs. following the event.
  1. If the event includes beer service, only cans or bottles may be supplied. Kegs are not permitted.
  1. Alcoholic beverages must have been purchased at PA Liquor Stores; PA limited wineries; beer distributors licensed by the PA Liquor Control Board (PLCB), or restaurants and hotels licensed by the PLCB to sell take-out beer.
  1. No alcoholic beverages may be sold.  The sale of alcoholic beverages by a person not holding an appropriate license, permit, or other authorization granted by the PLCB is a violation of PA state law.   The making of any charge to any person relative to an event at which alcohol is available constitutes the unlicensed sale of alcohol.  Examples of such charges include admissions charges, entrance fees, registration fees, and charges for meals.   All guests shall therefore be admitted to the event free of charge.
  1. Non- alcoholic beverages in sufficient quantities in proportion to the number of guests must be available.  In addition, substantial amounts of hors d’oeuvres or other food items as determined by L.U. Dining Services, in relation to the number of attending guests, must be served and be located in a visible, accessible area
  2. For events lasting 3 hours, alcohol may be served for (2) continuous hours and serving would end one hour before event ending time.
  3. For events lasting 4 hours, alcohol may be served for (3) continuous hours and serving would end one hour before event ending time.
  4. For events lasting 5 hours, alcohol may be served for (4) continuous hours and serving would end one hour before event ending time.