Student Affairs Policies and Procedures 

The policies listed below are those that are used to guide student program planning across departments within Student Affairs 

Chalking Policy 

Chalking falls under the University posting policy, with the following information supplementing the policy with specific guidance for chalking.

  1. Sidewalk chalk can be used on outdoor sidewalks and macadam only.  

    1. Sidewalk chalk must be water-soluble chalk and used only on a horizontal walking/driving surface that is exposed to the weather elements.  

  2. The use of markers, paints, oil-based products, spray chalk, or other products in aerosol containers is prohibited. Permanent Marker (spray chalk) is prohibited as it can be in place for months defacing the surface and requiring staff intensive labor to be removed.

  3.  Chalking is prohibited on all buildings, bus stops, columns, doors, fountains, indoor and outdoor furniture, light posts, signs, planters, poles, trees, vertical surfaces, walls, waste receptacles, etc.

  4. Organizations or individuals planning to chalk must notify the Campus Events Advisory Group (CEAG) by completing the CEAG Chalking Notification Form at least 24 hours in advance of any chalking and provide appropriate contact information in the event that any follow up is required. 

  5. Chalking is subject to removal 24 hours after the close of the chalking event, or after the advertised event concludes. 

  6. Any chalking that violates this policy, or that is deemed to violate any other university policies, including, but not limited to, the Policy on Harassment and Non-Discrimination, will be removed immediately and the student organization or individuals on record may be referred to the appropriate campus disciplinary process. 

Credit Card Marketing Policy 

Credit card marketing, advertising, or merchandising to students at Lehigh University is prohibited. Credit card marketers are not approved for space reservations. This prohibition applies to all banks and other commercial entities (including their third-party representatives) that engage in the on-campus marketing of credit cards to students through solicitation activities. 

Banks and other commercial entities including their third-party representatives are prohibited from collecting personal information from students specifically for credit card application purposes. 

This policy does not prevent students, faculty, or staff from availing themselves of all banking services provided by on-campus partners, PSECU and Wells Fargo.

LU Outdoor Flag and Banner Policy

Access the Flag and Banner Application form

The policy and procedure for seeking the opportunity to display a flag other than the flag of the United States of America and the official Lehigh University flag are as follows:

Front UC Lawn Flag Pole 

The University Flag Pole on the Front UC Lawn of the Clayton University Center is reserved for official University purposes. The only flags permitted to be flown on this pole are the flag of the United States of America and the official Lehigh University flag.

Locations for Other Flags or Small Vertical Banners

There are designated posts for the hanging of flags or small vertical banners that extend from the light posts on Memorial Walkway, located north of the Front UC Lawn, and Vresics Library Drive Walkway, located south of the Front UC Lawn.

  1. Flags hung at these locations cannot be larger than 3 feet by 5 feet.
  2. All other flag poles on Asa Packer Campus, Murray H. Goodman Campus, and Mountaintop Campus are reserved for University use only.

Policy and Procedure for Flags on Memorial Walkway and Vresics Library Drive Walkway

Only University departments and University recognized organizations may request to fly flags on campus and such requests must comply with this policy and procedure.

  1. Flags cannot be larger than 3 feet by 5 feet
  2. Flags must be professionally produced.
  3. Flags must celebrate or commemorate a University sponsored or affiliated event or activity.
  4. Requests must be submitted to the Campus Engagement Advisory Group (CEAG) by submission of an Outdoor Flag and Banner Display Request Form through LINC.
    1. Requests must be submitted at least ten (10) business days before the requested start date of the hanging of the flag. The ending date must end on a business day not to exceed 30 days. A flag can be displayed once per semester.
    2. The request form requires a photograph of the flag to be submitted. No approvals will be granted without a photograph.
    3. The submission of a request does not constitute approval or a guarantee that a flag will be approved or accepted for display. The CEAG will determine if the request meets the requirements of this policy and procedure and whether there is space available. The CEAG will consult with University senior leadership when the CEAG deems it necessary or appropriate.
  5. All costs associated with producing, hanging, and removing a flag will be the responsibility of the sponsoring University department or University recognized organization. An account number must be provided on the Facilities work order which the sponsoring University department or University recognized organization must submit after receiving approval from the CEAG.
  6. A representative of the University department or University recognized organization must be present and provide the flag when it is hung and again when the flag is taken down. Flags will not be stored by the University, in the event that a representative is not present when it is removed, the flag or banner will be discarded.
  7. The University reserves the right to remove any flags that become damaged or unsightly in appearance or to remove flags for scheduling reasons related to other University events or purposes.
  8. Availability of Poles: 
    1. The University reserves the right to limit the availability of flag poles for its own use. for events such as Commencement, Alumni Reunion Weekends, and similar University-wide events.
  9. Lehigh University: Status, Rights, and Privileges as a Private Institution:
    1.  Lehigh University is a private institution and the University's property is private property. Persons or groups who are not part of the University community have no right or privilege to display flags, banners, signs, or any other material on University property unless invited and expressly permitted by duly authorized University officials and such permission is in accordance with the University's non-profit, tax-exempt educational purposes. If an invitation is extended, it is subject to the full and continuing compliance of such person or group with all University rules, policies, and procedures, and applicable legal requirements. Such invitation and permission may be withdrawn by the University at any time and for any reason at the University's sole discretion.

Posting Policy

The Posting Policy is available via The Office of General Counsel.  View the Posting Policy.

Yard Sign Policy

These standards were developed to provide a uniform and fair method of displaying yard signs. The primary function of a yard sign is to provide information about an upcoming event, university campaign, or to provide wayfinding/directions to a campus event. Any other use of yard signs is prohibited.

Yard sign specifications

  1. The yard signs must be advertising an event or used for directional arrows to an event. 
  2. Designated spaces for lawn signs include:
    1. Along Memorial Walkway from the flagpole eastward towards Taylor Drive across from Taylor Gym
  3. Perimeter along the walkways of STEPS lawn
  4. The yard signs must include the event/activity name with an ending date.
    1. Date - Time - Location
    2. Brief description 
    3. Any links - QR. Any linked information must adhere to University policies.
    4. Sponsoring Organization - Contact email must be in a font of 24 point or larger
    5. Sponsoring Organization(s) - Logos
  5. The yard signs must be no larger than 24 inches by 18 inches.
  6. The yard signs must include the name of the sponsoring organization.
  7. The yard signs may only be placed in lawn (grass) areas along the designated walkways, within three feet of either side of the walkway, and at least four feet from any other sign.
  8. Yard signs must be professionally printed and placed in the ground with a wire stake o similar device.
  9. Yard signs advertising events must not be displayed for more than two weeks and must be removed within 48 hours after the day of the event. Any sign not removed within this time is subject to removal and disposal with the possibility of being charged by facilities.
  10. Yard signs that indicate directions to an event must be removed within 48 hours after the event. 
  11. There must not be more than 10 signs per event unless permission has been granted in  advance by Student Center Operations. Note: This permission will only be granted to large, campus-wide events such as Orientation, Alumni Reunion, etc.
  12. Exceptions will be made on a case-by-case basis as determined by the Campus Engagement Advisory Group in consultation with campus leadership.