During the Clayton University Center Renovation we recognize there will be limited large programming spaces available. Planning as far in advance will be beneficial and working with other groups and/or departments to co-sponsor events will help with space limitations. As you are planning your events, here are just a few spaces you may wish to consider as an alternative.
Lamberton Hall
Guidelines for Use
- Capacity:
- 125- Seated with round tables
- 200- Audience Style
- Furniture included in reservation:
- 60” Round Tables
- 5’ Rectangular Tables (2 per table)
- Stage: maximum size 16’ x 16’ which come in 4’ x 8’ sections
- Basic Sound System/AV included
- Can accommodate music events (ex. Open mic, Karaoke, Battle of the Bands, etc.)
- Food must go through Lehigh Catering
- Available for use Monday- Friday after 4 pm - 11 pm; Saturday and Sunday- 10 am - 11pm
- Meetings, trainings, and workshops
- Dinners/Banquets/Receptions
- Student Activities (Wingo, trivia, art nights, organizational events, etc.)
- Music Performances
- Dance Practices
- Blood Drives
- Types of events:
Guidelines for Reserving
- All student events require an Event Planning Form to be completed via LINC
- Reservations can be made via LINC Event Planning Form (student organizations) and directly through 25Live
- Student events that are more complex in nature will require meeting with or reviewed by the Campus Engagement Advisory Group for more information email inceag@lehigh.edu
HST Building 3rd Floor (temporary unfinished space which is being made available during the CUC Renovation)
Guidelines for Use
- Capacity
- 3rd floor maximum occupancy is 150 - This is an unfinished space and has received occupancy approval for 150 maximum through the City of Bethlehem
- 150 - Seated with Tables
- 150 - Audience Style
- Because the space is not finished, the sound travels in this space, as a result, musical performances outside of acapella groups are not permitted
- This includes no DJs, Open Mic Nights, Bands, etc.
- Light background music can be played during events
- For speaker use
- Basic sound system/AV included
- All food must go through Lehigh Catering
- 48” (6 per table) and 60” ( 8 per table) Round Tables
- Meetings
- Meetings, trainings, and workshops
- Breakfast, Lunch, Dinner, and Banquets
- Student Engagement
- Dance Practices
- Student organizations can only host events after 5pm, and on weekends.
- LUPD Security will be required for all events after 5 pm
- Furniture available:
- Types of Events:
Guidelines for Reserving
Guidelines for Reserving
- All student events require an Event Planning Form to be completed via LINC
- Reservations can be made via LINC Event Planning Form (student organizations) and directly through 25Live
- Student events that are more complex in nature will require meeting with or reviewed by the Campus Engagement Advisory Group for more information email inceag@lehigh.edu
- All requests for space will be reviewed by HST 3rd Floor Activities Team
- All student groups/organizations must meet with a Student Center Facilities professional staff member to review guidelines and sign off on the user agreement before an event can be confirmed
Additional Information
Fee Structure
- Student organizations will not be charged to use HST 3rd Floor or Lamberton Hall
- Departments will be charged $50/hr staffing fee and a $150 Facility Fee
Damage/theft
- Any damage will be charged directly to the sponsoring organization and if appropriate, subject to disciplinary action
- The sponsoring organization is responsible for those in attendance. As a result, each sponsoring organization must take appropriate action to ensure there is no damage or theft during the event.
Other locations which may work for your event and should be considered:
- Iacocca Conference Center (Mountaintop Campus)l: Larger food scale events involving LU Catering (dinners, banquets, and more formal events) we suggest working with Conference Services
- Auditorium space for events that can utilize audience style seating (performances, talent shows, open mics, and speaker type events) in Packard 101, Whitaker, RBC, Zoellner through 25Live
- Zoellner Art Center there are a variety of theater and lobby spaces that may work creatively for your event or LUAG for Gallery Space
- Grace Hall for larger scaled events, this typically requires additional costs to have the floor covered and staffing
- STEPS Atrium and Concourse lobby areas can be requested through 25Live and once confirmed would require a work order through Facilities to have tables/chairs brought in by ABM
Questions?
- Contact inucr@lehigh.edu