Financial Procedures for Clubs & Organizations

You are here

Spring Semester 2021  - Student Clubs and Organizations Financial Procedures 

ALL Financial Transactions will be done remotely until further notice! 

For Reimbursements: Living ON or OFF Campus (Club purchases such as items, supplies, meals)

If you purchased items for your club and need to be reimbursed, please submit the REIMBURSEMENT GOOGLE FORM. Please be sure to have all the receipts handy so that you can upload them in the form (images and online receipts are acceptable). A check will be mailed to your campus or home address. 

For Depositing funds into your Club: Living ON or OFF Campus (Membership fees, Donations, Sponsorship, Fundraisers)

Deposits for checks and wire transfers,  you must fill out the DEPOSIT GOOGLE FORM and follow the intructions in the form. The form has the address to mail and the wiring information. It is important to fill out the form.  If there's external Sponsors and/or Donors that would like to Deposit funds to your club, please provide them with the Google form and they can fill in the information OR you can fill out the form and give them the information. 

For Students that may need to deposit cash: Living ON or OFF Campus

RECOMMENDED: You can deposit the cash into your checkings account and mail us a personal check (Fill out the Google Form if mailing in a check) and the Coordinator will submit the paperwork to the Bursar’s office to process. DEPOSIT GOOGLE FORM   

Cash Advances: Living ON or OFF Campus

No cash advances will be approved for the Spring Semester for 2021, until further notice. We will keep you updated if anything changes. 

Invoices: Living ON or OFF Campus

If you have Invoices that will need to be paid, please email them to and the Coordinator will get the paperwork to the Controller's Office for processing and a check will be mailed to the company/customer. 

If you have any questions regarding the procedures or the forms, please email