I want to Start a Student Club at Lehigh!

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Congratulations on your interest in starting a student organization on Lehigh's campus. Student run clubs and organizations provide students opportunities to meet new people, enhance personal skill sets and help to shape the campus community.

I want to Start a Club at Lehigh!

What is the club recognition process?

The Club Recognition Process is overseen by the Club Affairs Committee of Student Senate. Throughout the process, the Office of Student Engagement provides support to both the committee and the students interested in starting a club.  New groups seeking first-time recognition from Student Senate must submit a completed application through LINC in order to be considered.

Who oversees the recognition process?

The Club Recognition Process is overseen by the Club Affairs Committee of Student Senate.

If you have questions or comments regarding Club Affairs, please contact Club Affairs Chair Kate Lyden at inclubaf@lehigh.edu.

What is needed in my club application and where do I find the application?

The club recognition application on LINC will ask that you submit the following information: 

General information about your club (Name, Primary Contact, Summary of the Club’s Mission, etc.)

All executive board members information (Note: all officers must be undergraduate students enrolled at Lehigh University)

Roster of general members (recommended)

A club constitution (See resources below for help in writing a constitution)

Identifying a faculty/staff advisor (This must be a full-time Lehigh faculty or staff member. A faculty/staff advisor is mandatory)

To access the application:

1. Log into your LINC account with your Lehigh credentials.

2. Select the "Forms" tab..

3. Select the form titled "2021-2022 New Club Recognition Application" and follow the application prompts.

What happens after I apply?

Upon completion and submission of the Club Recognition application:

The Club Affairs Committee of Student Senate will review the application materials and request a meeting with the interested group. The meeting will consist of a (maximum) ten minute presentation with an additional five minutes for questions

The Office of Student Engagement will also e-mail the Lehigh faculty or staff member to confirm that they have agreed to serve in the advisor role

The Club Affairs Committee will take the application to the full Student Senate for vote on whether to grant the group preliminary recognition (Trial Club Status) for a minimum of six (6) academic weeks or deny the application

Following the sixth (6th) academic week preliminary recognition period, the group will present their progress as a club to the Club Affairs Committee to gain full recognition status

When can I apply to be a new club?

The 2021-2022 Club Affairs Schedule for New Trial Club Applications

WAVE 1 

  • Application opens - 08/23/21 (first day of classes)
  • Application closes - 09/17/21
  • Preliminary meetings begin - 09/20/21
  • Preliminary meetings end - 10/01/21
  • Send preliminary bill to full senate - 10/05/21
  • Trial period begins - 10/06/21
  • Trial period ends - 11/16/21
  • Secondary meetings begin - 11/17/21
  • Secondary meetings end - 11/30/21
  • Send secondary bill to full senate - 11/30/21

WAVE 2

  • Application opens - 10/04/21
  • Application closes - 10/29/21
  • Preliminary meetings begin - 11/01/21
  • Preliminary meetings end - 11/12/21
  • Send preliminary bill to full senate - 11/16/21
  • Trial period begins - 01/24/22
  • Trial period ends - 03/06/22
  • Secondary meetings begin - 03/07/22
  • Secondary meetings end (no meetings during spring break) - 03/25/22
  • Send secondary bill to full senate - 03/29/22

WAVE 3

  • Application opens - 01/24/22
  • Application closes - 02/18/22
  • Preliminary meetings begin - 02/21/22
  • Preliminary meetings end - 02/28/22
  • Send preliminary bill to full senate - 03/01/22
  • Trial period begins - 03/02/22
  • Trial period ends - 04/19/22
  • Secondary meetings begin - 04/19/22
  • Secondary meetings end - 04/25/22
  • Send secondary bill to full senate - 04/26/22
Why wasn't my club recognized?

The Club Affairs Committee and Student Senate may not recognize a club for any of the following reasons: if the club violates Lehigh University policies, if it is not open to all students on campus, or there is already a club on campus that encompasses the purpose of the inquiring club.

Resources

Benefits of being a Student Senate recognized organization include: access to resources in the SOuRCe, a group page on LINC, a booth as the fall and spring club expos, Campus Events Advisory Group (CEAG), event guidance and organizational support from Student Engagement, and the ability to obtain annual funding from Student Senate

Model Constitution (Word document download) - Use this template to create a Constitution for your club or organization

Student Senate Bylaws - This information contains pertinent information on recognition of clubs on campus

Student Senate Club Affairs Committee - A resource for all clubs and organizations

Who can I contact for support in starting a club?

For Support you can contact:

Sabrina Carroll, New Trial Clubs Coordinator, Graduate Assistant at sgc218@lehigh.edu