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Occupancy

Occupancy Policy

90% Occupancy Standard Implementation

  • Chapters must maintain a 90% Occupancy standard of active, initiated chapter members living in the chapter facility, in order to retain residence in the facility.
  • Chapters that fail to meet the 90% occupancy standard for three consecutive semesters will be given a grace period opportunity during that third semester to recruit more live-in members before the beginning of the following semester (fall or spring).
  • If by the last day of classes in the third failing semester, the organization can demonstrate that they will be able to meet the 90% occupancy threshold and have all those members committed to living in the facility for the following semester, they will be permitted to remain in the residential facility. If however, due to attrition between semesters (students withdraw, are academically dropped, etc.), the organization does not have the 90% required live-in members by the 10th day of classes into the following semester, they will either not be permitted to move into the residential group housing facility, or will be required to vacate the facility as directed by the Offices of Residential Services and Fraternity and Sorority Affairs. The organization will then lose their group housing privileges.

  • Between the beginning of the semester and the 10th day of classes; active, initiated members may move back into the facility.
  • Chapters may not recruit, extend bids or initiate members after the last day of classes.
  • Chapters may not recruit, extend bids or initiate members before the 10th day of classes.

Reorganization/Member Review Exception to 90%:

  • Chapters may request a one semester extension of the 90% occupancy requirements if they plan, and implement, a well-conceived membership review process. Requests for a 90% occupancy extension will be evaluated on a case by case basis by the Offices of Fraternity and Sorority Affairs and Residential Services. A request does not guarantee an extension will be granted. OFSA and Residential Services will take into account multiple variables when making the decision including but not limited to: disciplinary standing/history of the chapter, the quality of the proposed membership review plan/process, support from Inter/National Headquarters and chapter alumni in the membership review process, etc.

Details of the implementation of this policy as proposed are:

  • A fraternity, sorority must be occupied at 90% of its capacity. Failure to do so for three academic semesters in a row will result in the loss of privileges for an organization or a special interest group to reside in University group housing.
  • When a chapter has failed its third semester in a row to meet the 90% standard by the 10th day of the semester, it will be provided with a final opportunity or grace period to recruit members/students during that semester (fall or spring) to commit to living in the house for the following semester. Students must be fully initiated members of a fraternity/sorority and sign an updated university housing lease by the dates prescribed during that semester (to be determined).
  • For organizations that have failed their third semester in a row and are in this grace period which gives them time move in other members, the chapter/organization must adhere to a behavioral contract designed to maintain appropriate health and safety standards and minimize building damage.
  • No summer recruitment/new member education or initiation will be allowed.
  • While a chapter may appear to have enough students interested to be at the 90% occupancy standard for the following (fourth) semester, there remains concerns that students may either be academically dropped or choose to transfer or withdraw in between semesters, potentially dropping the chapter below 90% at the beginning of the following (fourth) semester. Such a drop below 90% would result in the immediate loss of group housing. As a result, organizations in this situation are strongly encouraged to build in a cushion to protect them in case of drops, transfers or withdrawals in between semesters. It is recommended that such organizations get commitments from one or two members above the 90% capacity number to offset any attrition that may occur between semesters. If for any reason, prior to the first day of classes in the following (fourth) semester, a chapter drops below 90%, the group will not be permitted to move back into their house. If a fraternity or sorority loses group housing as a result of not meeting the occupancy standard, the organization may choose to remain as a recognized non-residential chapter.
  • In the case of loss of group housing, sophomores must remain in the university housing system as space permits and will be informed about existing vacancies. Juniors and seniors will be allowed to request permission to be released from their on-campus lease to live off-campus. Decisions will be made by Residential Services based on a number of factors including residential system-wide vacancies.
  • It is an expectation of the Offices of Residential Services and Fraternity and Sorority Affairs that students who choose to move back into the facility to assist in achieving the Occupancy threshold are expected to utilize the facility as their primary residence.

Notification of Occupancy

  • The Office of Fraternity and Sorority Affairs will notify chapter undergraduate and alumni/ae leadership via e-mail when a chapter receives a first or second Occupancy violation. It is the discretion of undergraduate and alumni/ae leadership to notify chapter and alumni/ae membership. Upon a third Occupancy violation, the Office of Fraternity and Sorority Affairs will notify the total undergraduate and alumni/ae membership, as well as parents/guardians of undergraduate members. If there is a fourth and final Occupancy violation, the Office of Fraternity and Sorority Affairs will again notify the total undergraduate and alumni/ae membership, as well as parents/guardians of undergraduate members.

Occupancy Reports

  • Occupancy Reports contain the most updated information on: Chapter Membership Information, Capacity Information, Exemptions and (for chapters currently in violation of Occupancy) the Projected Date of Facility Loss:
  1. Spring 2014
  2. Fall 2013
  3. Spring 2013
  4. Fall 2012
  5. Spring 2012
  6. Fall 2011
  7. Spring 2011
  8. Fall 2010